Accounts Payable Clerk

Tailorversity is a cutting-edge web design and branding firm that specializes in delivering creative and innovative digital solutions for businesses across various industries. In addition to our expertise in design and branding, we also offer Talent Acquisition and recruiting services to help businesses build the best teams to match their vision. With a commitment to empowering brands through beautifully crafted websites, strategic branding, and top-tier talent sourcing, our team is made up of passionate experts who thrive on collaboration and client success. As we continue to grow, we seek experienced leaders who can help us expand our presence and maintain our high standards of service and excellence.

Summary

The Accounts Payable Clerk will be responsible for processing vendor invoices, ensuring the accuracy of payments, and maintaining precise financial records. This role requires a highly organized individual who can manage multiple tasks in a fast-paced environment. You will work closely with the finance team to ensure all payments are processed efficiently, assisting with month-end close activities and helping maintain compliance with financial regulations.

Duties and Responsibilities:

• Invoice Processing: Receive, review, and verify invoices for accuracy, appropriate approvals, and proper general ledger coding.

• Payment Processing: Prepare and process electronic transfers, check payments, and other forms of vendor payment in a timely manner.

• Vendor Relations: Communicate with vendors regarding invoice discrepancies, payment inquiries, and any other accounts payable-related issues.

• Expense Reporting: Assist in managing employee expense reports, ensuring that all supporting documentation is accurate and in line with company policies.

• Reconciliation: Perform monthly reconciliations of vendor statements and resolve any discrepancies or issues.

• Record Keeping: Maintain accurate and up-to-date files of all payable transactions, including invoices, payment records, and supporting documents.

• Month-End Close: Assist in the month-end close process by preparing relevant financial reports and ensuring all payable transactions are recorded appropriately.

• Compliance: Ensure all financial transactions comply with company policies and procedures as well as legal regulations.

• Collaboration: Work with internal teams such as procurement, operations, and finance to ensure seamless accounts payable processes.

• Reporting: Assist in generating accounts payable reports for management and senior leadership, providing insights into outstanding payables and cash flow impact.

Qualifications

•  Associate’s degree in Accounting, Finance, or a related field (Bachelor’s degree preferred).

• 2+ years of experience in accounts payable or general accounting, preferably in a fast-paced environment.

• Strong understanding of accounts payable processes, including 3-way matching, coding, and reconciliations.

• Proficiency in accounting software and Microsoft Office, particularly Excel.

• High attention to detail with excellent organizational and time management skills.

• Strong problem-solving skills and the ability to resolve discrepancies in a timely manner.

• Effective communication skills, both written and verbal, with the ability to interact with vendors and internal departments professionally.

• Ability to work independently and as part of a team in a dynamic, fast-paced environment.

• Familiarity with financial regulations and compliance requirements.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

At Tailorversity, eligible teammates receive a comprehensive benefits package which includes medical, dental, vision, and life insurance.  As well as vacation, sick, holiday pay, birthday day off, 401k with company match, and more! 

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.